Portfolio Administrator

Western Cape

Do you have Payprop experience?

Then an exciting career opportunity exists in Durbanville with one of our clients for a Portfolio Administrator within a leading and fast growing rental company. 


  • Annual Tax statements to be sent to Landlords for financial year end upon request
  • Send monthly data to TPN
  • Annual lightstone valuation to all investors with portfolio statement
  • Monthly income report to management
  • Minimum 2 – 5 years’ property experience
  • Dealing with tenants and owners
  • Property investment knowledge
  • Dealing with high net worth clients


  • Check new rental file handed in is completed and all documents are signed
  • Upload lease to payprop and debit order form
  • Create property, create tenant and create invoices on payprop
  • What accounts are we paying for the Landlord? Have these accounts redirected to rental company.
  • Monthly statements to Landlord
  • Monthly statements to tenants and invoices
  • Attend to monthly reconciliation of rental payments
  • Attend to monthly account payments for Landlord
  • Attend to Deposit refund payments with written permission from owner
  • Load deposit processing fee on deposit refunds
  • Make sure mandates and fica are up to date
  • Fica compliance officer – GoAML – Sign all fica forms
  • Follow up on tenants in arrears as per strict process
  • Investors to be kept updated on late payments at all times
  • Eviction instructions to be handed to attorneys o.b.o owner if requested
  • Process credit check fee and set off against successful applications
  • Rental portfolio spreadsheet updated
  • Print off contracts expiring this month from payprop and ensure all invoices have been loaded
  • Attend to backlog on expired mandates and Fica
  • When warning letters are received by Body Corporate, send to tenant and keep track that it is followed.
  • Attend to problems with water and electricity accounts

Minimum Requirements:

Grade 12

Diploma/Degree an advantage

NQF 4 in real estate

Registration with Estate Agency Board with a valid Fidelity Fund Certificate

3 years full payprop function experience

Accounting qualification/background is advantageous

Rental collection experience

Own transport and valid driver’s license


Required Competencies:

Communication & interpersonal skills

English & Afrikaans fully bi-lingual



Good Excel skills

Well presented

Building & maintaining long term relationships

Well organised

Telephone skills

Positive attitude

Problem solving

Business sense

Work under pressure

If you meet the minimum requirements, please submit your CV to coreen@tsm.co.za

Should you not hear from us within two weeks after the closing date, please consider your application as unsuccessful.

Closing date: 24 July 2018